Careers
We invite you to explore the current employment opportunities with Van Dermyden Makus Law Corporation. We offer a warm and collegial environment, where hard work and a sense of humor are valued. In our ever-continuing effort to increase principles and practices of diversity, equity and inclusion, we strive to create a healthy workplace environment. Our attorneys and professional staff make our Firm a special place to work. We hire people who share our values and commitment to excellence.
Intake Coordinator – Sacramento, CA
We are seeking a hard‐working and detail‐oriented Intake Coordinator in our Sacramento, CA office. This is a full‐time, non‐exempt position with the ability to work in a remote or hybrid arrangement. The Intake Coordinator is responsible for managing all aspects of the firm’s intake process, from initial email or call to the receipt of a signed engagement letter: including client communications, contract review and drafting, and budget summaries. This requires an organized, detail‐ oriented person who has strong interpersonal communication skills and is eager to learn. To ensure success in this role, you should have a detailed understanding of Microsoft Office Suite, Adobe Pro and Zoom, and have past experience in client communications, contracts and project management. Hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Excellent benefits provided including medical, dental, vision, 401(k) with employer contribution, and paid Winter Break vacation. For more information on our unique practice, please visit www.vmlawcorp.com.
Key Responsibilities include:
Act as the first point of contact for current and potential clients to schedule calls and gather information related to new matters
At the direction of the Intake Partner, communicate with Partners and other Attorneys about their availability to handle the new matters
At the direction of the Intake Partner or Lead Attorney, create draft estimated budgets based on the request of the clients and information gathered during the intake calls
After the intake call, follow‐up with client to provide information and next steps in the process
Send out New Matter emails when new investigations are confirmed by the client
Track intake and matter status by updating the tracking spreadsheet
Prepare, send and follow up on engagement letters
In the event of a client‐generated retention agreement, review the contract for any inconsistencies with standard VM practices, as well as suggest mandatory VM provisions to be added to the contract
Upon receipt of a signed engagement letter, properly save it to the document management system
Perform research (e.g., on people, corporate entities, government agencies, etc.) related to new and potential matters, as requested by the Firm’s Intake Partner
Regularly speak with Attorneys to keep a pulse on workload and availability to take on new matters
Track Attorney caseload status by updating the tracking spreadsheets and providing a weekly summary to the Intake Partner
Analyze types of clients and matters engaged and clients and matters passed on
Once final a report has been sent to the client, follow‐up with client to obtain feedback on their experience with VM
With direction from the Intake Partner, complete intake client calls and make recommendations for Attorney assignments
Other projects, as assigned
Requirements:
Bachelor’s degree or equivalent, required
At least one year of client communications, required
At least one year of project management, highly desired
Previous law firm experience, including heavy exposure to intake, highly desired
Previous experience reviewing client contracts, highly desired
Strong listening and communication skills and the ability to accept and implement feedback
Must be able to maximize time and effort in addressing position responsibilities, as well as quick adaptation to changes in priorities
Positive, professional and approachable attitude and demeanor and the ability to collaborate with others
The salary range for this role is $65,000 ‐ $70,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience and qualifications.